An administrative specialist provides administrative support and performs various tasks to ensure efficient operation of an organization or department. This role requires a high level of organizational, communication, and interpersonal skills, as well as attention to detail and the ability to multitask.

Key Responsibilities:

• Provide administrative support to the organization or department, including answering phone calls, responding to emails, and scheduling appointments
• Manage calendars, schedule meetings, and arrange travel for executives or other team members as needed
• Create and maintain electronic and paper files, documents, and reports
• Process and distribute incoming and outgoing mail and packages
• Assist in the preparation and distribution of presentations, reports, and other materials
• Coordinate and plan events, meetings, and conferences
• Order and maintain office supplies and equipment
• Support the onboarding and training of new employees
• Respond to requests for information and perform research as needed
• Collaborate with other departments and team members as needed
• Perform other administrative duties as assigned

Qualifications:

• High school diploma or equivalent; some college coursework in business or a related field may be preferred
• Previous experience in an administrative role is preferred, but not required
• Strong written and verbal communication skills
• Proficiency in basic computer skills, including Microsoft Office and database management
• Excellent organizational and time-management skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Ability to maintain confidentiality and handle sensitive information with discretion
• Knowledge of office procedures and equipment is preferred, but not required

Physical Demands:

• This role may require sitting or standing for long periods of time
• May require occasional lifting of boxes or other materials

Working Conditions:

• Work is typically performed in an office environment
• May require occasional evening or weekend work to accommodate client schedules or deadlines