An executive assistant provides administrative support to executives and other high-level managers. This role requires a high level of organization, communication, and interpersonal skills, as well as the ability to manage multiple tasks and priorities.

Key Responsibilities:

• Provide administrative support to executives, including scheduling appointments, managing calendars, and coordinating travel
• Manage and maintain electronic and paper files, documents, and reports
• Draft and proofread correspondence, presentations, reports, and other materials
• Prepare and distribute meeting agendas and materials, take meeting minutes, and follow up on action items
• Screen and prioritize incoming phone calls and emails, responding on behalf of executives as appropriate
• Handle confidential and sensitive information with discretion and professionalism
• Conduct research, analyze data, and prepare reports as needed
• Coordinate and plan events, meetings, and conferences
• Manage expenses and budgets for executives
• Liaise with other departments and external partners as needed
• Assist in the onboarding and training of new employees
• Perform other administrative duties as assigned

Qualifications:

• High school diploma or equivalent; some college coursework in business or a related field may be preferred
• Previous experience as an executive assistant or in a similar role is required
• Strong written and verbal communication skills
• Proficiency in basic computer skills, including Microsoft Office and database management
• Excellent organizational and time-management skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Ability to maintain confidentiality and handle sensitive information with discretion
• Knowledge of office procedures and equipment is preferred, but not required

Physical Demands:

• This role may require sitting or standing for long periods of time
• May require occasional lifting of boxes or other materials

Working Conditions:

• Work is typically performed in an office environment
• May require occasional evening or weekend work to accommodate client schedules or deadlines
• May require travel to meet with clients or attend industry conferences or events