Tue Apr 2023

File Clerk Job Description

A file clerk is responsible for organizing and maintaining records and documents for an organization. Their primary duties include creating and maintaining an efficient and accurate filing system, retrieving and distributing files upon request, and ensuring that all records are up-to-date and properly stored.

Specific job responsibilities for a file clerk may include:

  1. Sorting and filing documents: File clerks are responsible for organizing and sorting documents according to predetermined filing systems. They must ensure that all documents are properly labeled, categorized, and filed in the correct location.

  2. Retrieving files: File clerks must be able to quickly locate and retrieve requested documents. This requires a thorough knowledge of the organization's filing system, as well as strong organizational skills.

  3. Updating records: File clerks may be responsible for updating records and documents with new information, such as contact information or billing details.

  4. Disposing of old records: File clerks must be able to identify and dispose of records that are no longer needed, in compliance with the organization's document retention policies.

  5. Maintaining confidentiality: File clerks may be responsible for handling sensitive or confidential information, such as medical records or financial data. They must maintain the privacy and security of these documents at all times.

  6. Communicating with other staff: File clerks may need to communicate with other staff members to gather information or provide updates on document status.

Qualifications for a file clerk may include:

  1. High school diploma or equivalent.

  2. Strong organizational skills and attention to detail.

  3. Ability to work independently and manage time effectively.

  4. Familiarity with basic computer software, such as Microsoft Office.

  5. Knowledge of filing systems and document retention policies.

  6. Good communication and interpersonal skills.

  7. Ability to maintain confidentiality and handle sensitive information.

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