Job Title: Secretary

Job Summary: The Secretary will provide administrative support to ensure efficient and effective office operations. The Secretary will be responsible for a variety of tasks including answering and directing phone calls, maintaining office files, scheduling appointments, and assisting with general office duties as needed.

Responsibilities:

• Answer and direct phone calls to appropriate personnel
• Greet and assist visitors to the office
• Schedule appointments and maintain appointment calendars
• Sort and distribute mail and packages
• Maintain office files, including scanning and filing documents
• Prepare and edit correspondence, reports, and other documents
• Provide administrative support to other departments as needed
• Perform basic bookkeeping tasks such as recording invoices and payments
• Maintain a clean and organized office environment
• Complete other duties as assigned by management

Qualifications:

• High school diploma or equivalent required
• 1-2 years of experience as a secretary or administrative assistant preferred
• Strong computer skills, including proficiency in Microsoft Office Suite
• Excellent verbal and written communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Strong organizational skills and attention to detail
• Ability to work independently and as part of a team
• Familiarity with basic bookkeeping principles a plus

Physical Demands: The Secretary may need to sit or stand for extended periods of time and lift up to 20 pounds. This position may require occasional travel to attend meetings or training sessions.

Working Conditions: The Secretary typically works in an office environment. This position may require occasional evening or weekend work to accommodate business needs.

Salary: The salary for this position will be commensurate with experience and qualifications.

This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned.